Before
About 29 hours a week
- Quotes built from scratch8 hrs
- Orders retyped twice10 hrs
- Follow-ups left to memory5 hrs
- Reports pulled after hours6 hrs
- Planning another hire+1 hire
Take 20 to 40 hours a week of admin off your team.
Your team retypes orders, rebuilds quotes and chases follow-ups by hand. We build AI tools that do that work. Your team approves everything.
Book a free 30-minute call
30 minutes on a video call. You walk us through a normal week.
InboundOS is an AI automation agency for owner-run businesses with 5 to 25 people that run on quotes, orders and jobs, like suppliers, distributors, trades and contractors, in the US, Canada, Australia and Europe.
Before and after.
An example week for a 12-person supplier, built from typical numbers. On the free call we work out yours.
After
About 4.5 hours a week
- Quotes drafted for you to check2 hrs
- Orders go straight into your system1 hr
- Follow-ups flagged with a reply ready1 hr
- Reports ready every Monday30 min
- Hiring put on hold0 hires
About 24 hours a week back. The same team handles more work, and the next hire can wait.
Your accounting stays read-only. The system reads your numbers and never writes to your books.
What did your team retype yesterday?
Pick your kind of business and tick what your team did. We ticked three to start. The ring is one 8-hour workday.
Every week0 hrs
Every year0 hrs
Example tasks and times for one person. On the free call we work out your real ones.
Put a price on the retyping.
Three numbers about your team. You get the yearly bill.
People who do admin
Hours each, per day, on retyping and chasing
Hourly pay, with taxes and extras (USD)
Your yearly retyping bill
- Admin hours a year
- 1,920
- What those hours cost
- $57,600
- Part a system could take
- about 40%
Money back each year$23,040
That's about $480 a week spent on copy and paste.
Check it with your real numbersRough maths on a 48-week year, to give you a feel for it. On the free call we use your actual hours.
From first call to a working system in four weeks.
- Nothing goes out alone until someone on your team says yes.
- Keep your software. We build on what you use now.
- Everyone stays. Your people stop copying and chasing.
Free 30-minute call
You walk us through how an order or quote moves through your business. We point out where the hours go.
Written plan
You get a list of what a machine should handle, what should stay with a person, and the hours each one costs you.
Build
We build the tools on your own accounts and connect them to the software you already use. Your old setup keeps running until you're happy.
Handover
Your team gets a walkthrough video for each tool. You own all of it, and it keeps running if you ever stop working with us.
Built for owners who are tired of paperwork.
A good fit
- You own a business with 5 to 25 people that runs on quotes, orders or jobs, like a supplier, distributor, trade or contractor.
- Your team spends hours a week retyping orders, chasing quotes or building reports.
- You already use a few tools that don't talk to each other.
- You want a person to approve anything before it reaches a customer.
A poor fit
- Businesses that haven't started selling yet.
- Anyone who wants one small automation. A tool like Zapier will do that for less.
Not on our list? See every industry we work with. If your team copies the same details from one place to another every day, it's probably a fit. Book a free call and we'll tell you straight.
You work with me. Only me.
I'm Micko Cruz, the only human in the company.
You talk to me on the call. I build your system. When something needs changing, you message me and I fix it. Everything else at InboundOS is run by the same kind of AI system I build for you.
Questions owners ask us.
Is the first call really free?
Yes. It's 30 minutes on a video call, and there's nothing to pay or sign.
Will AI email our customers without us seeing it?
Not unless you choose that. Replies are drafted for your team to check. You decide if anything can go out on its own, like a short missed-call text your team wrote once.
Is it safe to let AI near our books?
The system only reads your accounting software. It never writes to your books.
We're not technical. Can our team run this?
Yes. Your team uses it from a simple screen, with no code. Every tool comes with a walkthrough video.
Do we have to replace the software we use now?
No. We connect to the tools you already have. If you want to switch to something new, we'll help you move over, and your old setup keeps running until you've checked everything.
When will I see it working?
Inside the four-week build. Your old way of doing things keeps running alongside it, so nothing stops while we set it up.
Do I have to let anyone go?
No. Your people stop retyping and chasing, so the same team can take on more work.
What happens after handover?
You can keep us on month to month. We watch the system, fix anything that breaks, and adjust it as your business changes. Cancel anytime, and the system keeps running.
What do we own at the end?
All of it. It runs on your own accounts under your login. If you stop working with us, it keeps running.
See where your team's hours go.
Book a free 30-minute call. We'll go through your quotes, orders, follow-ups and reports and show you which parts a machine can handle.
Book a free 30-minute call
Pick a time that suits you. Times show in your own time zone.